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Submit an Expense

Expenses are submitted from the Klear employee app at localhost:3000 (or your company's Klear URL).

Employee expenses list

Create a new expense​

  1. Click + New expense
  2. Fill in the required fields:
    • Merchant — who you paid (e.g. Grab Singapore)
    • Amount — in SGD or original currency
    • Date — the transaction date (not the date you're filing)
    • Category — Meals, Travel, Software, Transport, Office Supplies, Client Entertainment, etc.
  3. Attach a receipt (required for expenses over SGD 50)
  4. Add any notes for your approver

GST auto-assignment​

Klear automatically assigns the correct GST tax code based on the category and merchant. You can override it if needed. See GST Tax Codes for details.

Policy checks​

Before you can submit, Klear checks the expense against active policies:

  • Soft flags (orange warning) — you can still submit but your approver will see the flag
  • Hard blocks (red error) — you must resolve the issue before submitting (e.g. attach a missing receipt)

Save as draft​

Click Save draft to save your work and come back later. Drafts are not visible to approvers until submitted.

Submit​

Click Submit to send the expense into the approval chain. You will receive a confirmation and can track progress from the Expenses list.

tip

Submit expenses within 60 days of the transaction date. Older expenses trigger a policy flag and may be blocked.